is unable to perform the functions of his office by reason of a mental or physical infirmity; Is convicted of an offence under the Penal Code or this Act or an offence involving dishonesty; or. DPPM 4813: Project monitoring and evaluation. the technical proposals are opened and evaluated before the financial proposals are opened. Preparing any reports required for submission to the procurement unit, procurement committee, tender committee or accounting officer. The technical requirements shall not refer to a particular trade mark, name, patent, design, type, producer, or service provider or to specific origin. Control notes - KNEC Topic 6: O cial Etiquette, Protocol and Diplomacy Business Management Quantitative Techniques note Topic 7: Writing Skills KNEC Diploma Topic 8: Summary Human Resource Managemen Business Management Past Pa Topic 9: Report Writing Skills KNEC Diploma Project management software enables the various scenarios to be calculated relatively quickly and easily than would be the case manually. In an electronic market place , buyers and sellers do not have to be in the same physical location in order to interact. No person, agent or employee shall be involved in any corrupt practice in any procurement proceedings. the following past papers for units cost accounting total quality management inventory management procurement for construction work warehousing operation procurement and supply relationship and finally . Required fields are marked *. Part VIII applies, with necessary modifications, with respect to disposals of unserviceable, obsolete or surplus stores and equipment in the same manner as that Part applies with respect to procurements. The user department shall be responsible for:-. The authorities have power to transfer procuring responsibilities of a procuring entity to another procuring entity or procuring agent in the event of delay or in such other instances as my be prescribed. A Member of the Advisory Board who has a direct or indirect personal interest in a matter being considered or to be considered by the Advisory Board shall, as soon as reasonably practicable after the relevant facts concerning the matter have come to his knowledge, disclose the nature of his interest to the Advisory Board. It is in this vein that we wish to highlight as our scope some of the challenges that public procurement encounters. The entity shall give the authority a written report of the termination. Contracting. Duplicate: Kept by the user receiving the goods in a safe file too. Maintain and safeguard procurement and disposal documents and records. This book covers fundamentals of project procurement management. Refer the matter back to the committee for further consideration. Accounting Officer: An accounting officer for a public entity other than a local authority is the person by the permanent secretary to the treasury as the accounting officer or if there is no such person, the C.E.O of the public entity, or for the local authority the town or country clerks of the local authority. . Management is essentially an art because of the following reasons:-The process of management involves the use of know how i.e. Adherence to Governments contractual obligations. Prio to the year 1974 public procurement was largely done by the grown agents on behalf of the government .This is mainly because the local sources were still inadequate. Report any significant departures from the terms and conditions of the contract to the head of the procurement entity. . The Authority is headed by a director general who is the Chief Executive Officer responsible for its direction and management. Inspecting and where necessary test the goods received. Each member of the evaluation committee shall evaluate independently from the other members of the committee before sharing his/her analysis, questions and evaluation including his/her rating of (how he has rated the tenders /proposals) with the other members of the technical committee. Project Management Notes. For the purposes of the act the following terms are defined as. Indeed, public procurement is the principal means through which governments meet developmental needs such as the provision of physical infrastructure and the supply of essential medicines. Procuring entity means a public entity making a procurement .Public entity means , Public funds has the meaning assigned to it in the Exchequer and Audit Act and includes monetary resources appropriated to procuring entities through the budgetary process, as well as extra budgetary funds, including aid grants and credits, put at the disposal of procuring entities by foreign donors, and revenues of procuring entities. Topic 9: Emerging Trends and Issues in Public Procurement and Finance The supplies and transport department existed for the for the entire government under the ministry of works. Theres a preference for using competitive methods of procurement given that they tend to promote transparency, economy and efficiency, and limit favouritism. Question and Answes Practice Lecture Notes est ion level professional diploma in procurement and supply qu pd5 programme and project management exam exemplar. Application period 23-Nov-2022 to 29-Nov-2022. Manage, analyze and access data, develop and implement policy and procurement processes. Advice procuring entity on aggregation of procurement to promote economies of scale. Learn about stages of public procurement since independence Explain an ideal public procurement 1. Commissions established under the constitution. A process should be in place for arriving at the number and specific firms that will be invited; that number however is dependent on the stipulations of the public procurement legal framework. Procurement policies and procedures were scattered in various government documents. Public procurement often constitutes the largest domestic market in developing countries. The contract shall be deemed to be formed when it is signed by both parties. Maintain catalogues, process POs, process invoices. An evaluation committee shall prepare a report on the analysis of the tenders and the final ratings assigned to each tender and submit the report to the tender committee. Research Methods Diploma Notes - Click to view; Trade Project KNEC notes - Click to view (Visited 1,451 times, 1 visits today) Share this: Process increases performance by taking discreet tasks and organize them into a predecessor and successor relationship. Request for proposals with consecutive negotiations (Article 50). a combination of such compensation and such charges or fees; Tender notices are up-loaded and available on web-site, Firms to get registered at portal free of cost, Bidders/Indenters to obtain Digital Signature Certificates (DSC) from any certified agency. The participation of public officials in private enterprise has thus been a key source of corruption in public procurement, since the rules established to guard against conflicts of interest have invariably been breached. In a nutshell therefore the act aims at preventing the occurrences of corrupt practices in procurement processes as well as enhancement of accountability and transparency in the system. It is also called sole-source procurement, single-source procurement, or sole-source selection. Hard copies and softcopies. If a procurement procedure used is open or restricted tendering or a request for proposals, communications between the procuring entity and the person seeking the contract shall be in writing. Employees, members of the board or committee members of a public entity as well as the contract suppliers and consultants are required to comply with the provisions of the PPDA and its regulations. A procuring entity may at any time terminate procurement proceedings without entering into a contract however; After the deadline of submission of tenders, proposals or quotations. To ensure that procuring entity does not pay in excess of prevailing market rates prices. NB: The minister in this case is minister of finance. Note: a person who contravenes the above (1 and 2) is guilty of an offence and liable for conviction. Method of Application An indication and justification for whether it shall be procured within a single year period to under a multi-year management. Competition helps: the Project Owners' to acquire the five rights (Counterpart, Cost, Time, Quality and Quantity) s/he is entitled to . KNEC STUDY MATERIALS, REVISION KITS AND PAST PAPERS. Please I could like to understand well about procurement and finance would you please make a notes for me, Your email address will not be published. In contrast, request for quotations and direct procurement are considered non-competitive procurement methods because the invitation to submit offers is not advertised, and it is sent only to firms or individuals specifically invited by the procuring entity. Answer QUESTION ONE and any other TWO QUESTIONS. Select and discuss any five ethical issues that would be likely to have a bearing upon a companys commercial relationship with its suppliers for the provision of its materials. An employee shall comply with subsection (1) within a reasonable time after the stores or equipment become unserviceable, obsolete or surplus. CHAPTER 1 : INTRODUCTION TO BUSINESS STUDIES, OFFICE MANAGEMENT AND OFFICE ADMINISTRATION KNEC PDF NOTES, CHAPTER TWO : BUSINESS AND ITS ENVIRONMENT, CHAPTER 6 : INTERNATIONAL TRADE NOTES PDF, INTERNATIONAL STANDARDS IN AUDITING (ISA), CHRISTIANS APPROACHES TO WEALTH MONEY AND POVERTY, CHRISTIAN APPROACHES TO HUMAN SEXUALITY, MARRIAGE AND FAMILY, CHRISTIAN RELIGIOUS EDUCATION FORM 4 NOTES, Specification. The organization value goal defines how the organization creates value that its customers are willing to pay for. To evaluate and respond to public interest. It is a section of the Implementation Plan to determine how the ordered products necessary for producing deliverables can be delivered on time and within the allocated budget. Structure create control by distributing authority throughout the organization. The introduction of the Integrated Financial Management system, Electronic Funds Transfer, the Pension system and the Public debt management systems among others, have been premised on the realization that GoK can effectively leverage existing and emerging technology to enhance the pace of reforms. a) Discuss critically the purpose, applicability and the specific objectives of the legal frame work that regulates public procurement in Kenya today. Contract level IICA-3. Providing advice and assistance to procuring entities. This step involves the purchasing department in communicating with the project manager to develop and approve a list of procurement items necessary for project implementation. Implement the decision of the procurement, tenders and disposal committee including co-coordinating all activities of these committees. An evaluation committee shall consist of a chairman and at least two other members all appointed by the accounting officer or the head of the procuring entity upon recommendation by the procurement unit. The tender advertisements should specify project/item description, required qualifications, closing and submission dates etc. DPPM 1300: DIPLOMA IN PROJECT PLANNING AND MANAGEMENT (KNEC) This is a three years course which aims at equipping students with the newest participatory methods in needs assessment, prioritization, planning, management, monitoring and evaluation of community-based programmes. request for proposals without negotiations, request for proposals with dialogue (Article 48), and. Managing project procurement has never been simpler. Any other prescribed conditions for the use of the low-value procurement procedure are satisfied. Another important attribute of public procurement in developing countries is that a considerable part of it is financed by the so called development partners, as part of either bilateral or multilateral development assistance.It is estimated that the global pool of development assistance now averages $60 billion annually. The financial evaluation committee shall be responsible for. Public Procurement and Finance KNEC Notes LESSON ONE INTRODUCTION TO PUBLIC PROCUREMENT Chapter objectives: By the end of this chapter, the learners should; 1. Ensure that the correct quantity has been received. These agents must be pre-qualified agreed with the authority and are also required to comply with the act and with the regulation. A combined financial and technical evaluation committee. Approve the list of persons qualified to submit proposed, Approve the of person to be given request for quotations, Approve the list of tenders in cases of restricted tendering, Approve the amendment of contracts previously awarded by the tender committee. The finance officer or an officer carrying out related functions. A minister, public servant or member of the board or committee of the government or any department of the government. For accountability and safety of documents, the established rules for the distribution of documents must be followed. The services covered purchasing and storage. Application period 23-Nov-2022 to 07-Dec-2022. e-Procurement module is the complete e-tendering process starting from online publishing of Tender, Enquiries, Online bid submission by the bidders, online bid opening, Online bid evaluation and publication of award of contract on Portal. is absent from three consecutive meetings of the Advisory Board without reasonable excuse. 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